Conditions of Hire
1 We will not tolerate aggressive or abusive behaviour towards our staff. Any reports of such behaviour to our Hall Manager or Cleaner/Housekeeper will be investigated and may result in Hall bookings being refused in the future. Please respect our staff.
2 The Hall must be vacated as soon as possible after the booking ends. Booking times should include the time needed for set up at the beginning and clear away at the end of your event. Additional charges may be levied in the event of a booking over-running.
3 Unless alternative arrangements have been made, the Hirer is responsible for securely locking the premises after use and returning the key to the Booking Manager.
4 The Hall must be left clean and tidy, with all rubbish disposed of by the Hirer. If additional cleaning is required after the hire, a deduction may be made from the returnable deposit to cover the cost of this work, at the discretion of the Management Committee.
5 The number of people on the premises must not exceed 120 within the Main Hall and stage area, or 30 in the Committee Room.
6 Smoking and vaping are not permitted within any part of the Hall buildings.
7 Animals are not permitted within the Hall buildings, with the exception of assistance dogs, unless previously agreed with the Hall management.
8 No alterations or additions may be made to the premises nor may any fixtures be installed or placards, decorations or other articles be attached in any way to any part of the premises without the prior approval of the Hall Manager.
9 The Hirer must ensure that any electrical appliances brought by them to the premises and used there are safe, in good working order, tested and used in a safe manner in accordance with the Electricity at Work Regulations 1989. Electrical appliances should not be left on the premises unless they are part of the Hall's inventory.
10 We accept no responsibility for any stored equipment or other property brought on to or left at the premises by Hirers, and all liability for loss or damage is hereby excluded.
11 The Hirer must comply with all notices regarding escape routes, fire appliances and safety procedures. Hirers must ensure that all fire doors in their escape route(s) are unlocked/unbolted for the duration of their hire. Candles are only permitted in fire-proof containers (except for those on birthday cakes) and must be kept away from any flammable materials at all times.
12 The Hirer should ensure that the noise level within and in the vicinity of the Hall does not disturb people in adjacent properties. The Hall has Public Liability Insurance and a Performing Rights Society Licence. The Premises Licence states music can be played until 11.30pm (Mon-Sat).
13 The Hirer must not use the premises for any purpose other than that described in the Hire agreement and must not sub-let or allow the premises to be used for any unlawful purpose.
14 The Hirer shall be liable for the total cost of repair of any damage (including accidental and malicious damage) done to any part of the premises or the fixtures, fittings or contents of the premises.
15 The Hirer shall be liable for any claims resulting from of any nuisance caused to a third party as a result of the use of the premises by the Hirer.
16 The Hirer must take out adequate insurance in respect of their activities they intend to carry out in the Hall, and on demand must produce the policy and current receipt or other evidence of cover to the Hall Manager. We reserve the right to cancel this Agreement is evidence of suitable cover is not provided.
17 Indoor Bouncy Castles may only be used if the hirer has appropriate third party and personal injury insurance in place (held by themselves or the bouncy castle supplier) to rectify any damage that may be caused to the Hall or its fixtures and fittings in the event of a malfunction. The Management Committee reserves the right to ask to see evidence of suitable insurance.
18 It is the responsibility of the Hirer to ensure that they comply with all legal requirements relevant to the activities they are carrying out in the Hall.
19 The Hirer must ensure that children are appropriately supervised at all times whilst they are in the Hall.
20 The Hirer must ensure that any activities for children, young people and other vulnerable adults are only provided by fit and proper persons in accordance with the Safeguarding Vulnerable Groups Act 2006 and any subsequent legislation. When requested, you must provide us with a copy of your Safeguarding Policy.
21 The Village Hall holds a license for the sale of alcohol. However, its conditions are such that it can only normally be used by regular users of the Hall. Use of the license by others is at the discretion of the Hall Manager and Management Committee, to whom the hirer must be personally known as a responsible adult, in accordance with the licence requirements. No alcohol may be sold without written permission of the Management Committee, unless the hirer obtains a Temporary Event Notice (TEN) from Bromsgrove District Council.
22 Please do not obstruct the entrances or garages, or park in front of adjacent properties. Parking is available in the nearby public Car Park, accessed from Tanyard Lane.
23 The Hirer must not use the WiFi service provided in this Hall for disseminating any unlawful material or otherwise breaching any laws; or for transmitting material that constitutes a criminal or civil offence. Hirers should also not use the WiFi to access TV services unless they have the appropriate licence.
24 The Hirer must comply with any additional Conditions of Hire that are attached to this agreement.
Revised 29th October 2022